Make sure that ALL NODE NAMES ARE UNIQUE (even. I usually write a script to look through the file tree and output a text file formatted similar to 'test.dot' above. The part that requires the most work is making the input. You can combine folder structure and naming conventions by creating your own E-Record Policy to ensure records management compliance. This program makes great drawings of file trees (or any tree / graph structure).
Defining a strong folder and file naming system creates good habits, reduces the time and effort required to manage your electronic records, and supports business continuity and compliance for the office. Ideally, you will be able to identify and manage the contents of your folders without having to open and review the content of each individual file, document, or email.
Materials that may be disposed of without a specific retention periodĪ good file plan allows you to find what you are looking for faster while making it easier to manage the lifecycle of your records.Electronic records that do not need to be printed or saved.Best Practices for Folder Structures Menu
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